Travel Guidelines

By participating in Ascend 2023 in Nashville, you understand that you take full responsibility for your own health and safety.


What documents do I need to bring?
Make sure to bring your passport, ID, and if relevant, your VISA. Your passport should be valid for six months beyond your departure date.

What is the weather like?
You can expect a high of 87°F/30°C and a low of 65°F/18°C

What is the dress code?
The dress code is business casual. If you have chosen an active excursion, we advise comfortable clothing that allows you to move easily. You will have time before and after the excursions to change.

How do I get to the hotel from the airport?
The Nashville International Airport (BNA) is about 8 miles / 14 kilometers from the W Hotel. Uber/Lyft services are actively available in Nashville. Click here for more information about location and transportation.

Hotel check-in and check-out time
Check-in: 3pm
Check-out: 11am

Who do I inform if I have any dietary restrictions?
If you did not input your dietary restrictions in your registration form, or need to update your entry you can email us at